Bylaws

THE BARISTA GUILD OF AMERICA
BYLAWS

THE BARISTA GUILD OF AMERICA IS A TRADE GUILD OF THE SPECIALTY COFFEE ASSOCIATION, CONSISTING OF PROFESSIONAL BARISTAS DEDICATED TO THE CRAFT OF COFFEE PREPARATION.

Article 1: Name

The name of the organization is The Barista Guild of America (BGA), an affiliated organization of the Specialty Coffee Association (SCA).

Article 2: Offices

The principal office of the BGA shall be located in the State of California.

Article 3: Mission, Vision, and Objectives

Mission

  • The BGA provides baristas a community dedicated to innovating, sharing, and demonstrating best practices in coffee preparation.

Vision

  • Be the world’s most important network for the professional barista.

Objectives

  • Promote coffee quality as the principle standard for success
  • Further Baristas knowledge and understanding of the history, fundamentals, art and science of coffee.
  • Building community by encouraging communication, understanding and respect between Baristas.
  • Focus the voice of Baristas in representing the specialty coffee industry.
  • Recognize Baristas that have achieved a high degree of skill in coffee preparation.

Article 4: Membership

  1. Membership Criteria
    1. Coffee preparation should be an integral part of your profession.
    2. Complete membership application.
    3. Pay yearly dues.
    4. Membership is open to both SCA members and non-members
    5. Memberships are only granted to individuals
    6. Members should have a passion for all things coffee related.
  2. Membership Dues
    1. Annual membership dues will be $55.
  3. General Membership Meetings
    1. A meeting of the general BGA membership shall be held annually at a time and place chosen by the BGA Executive Council) and SCA Staff. Webinar or similar online participation will be made available to members who are unable to attend in person.

Article 5: Executive Council and Officers

  1. Executive Council
    1. The Executive Council is the governing body of the BGA and has authority and responsibility for its supervision, control, and general direction, subject to the oversight and approval of the SCA. The Executive Council will consist of no less than seven (7) and no more than fifteen (15) members, including three (3) officers, and shall at all times have at least one person representing each of the three primary regions of the United States (West Coast, Central, and East Coast). All shall be members of the BGA. The Executive Council in consultation with SCA staff will determine the number of Executive Council members from time to time.
    2. The Executive Council shall include three (3) officers as described below.
    3. Executive Council Directors and Officers shall be members of the BGA in good standing.
    4. The Executive Council may delegate assignments and management of projects to any person or group, including a committee, provided the Executive Council retains the responsibility for the action of such person or group and that the Executive Council shall in all cases be responsible for the direction of the BGA, subject to the oversight of SCA.
    5. Officers shall serve one-year terms and other directors two-year terms, starting at the end of the Global Specialty Coffee Expo of their year of election and finishing at the end of the exposition of the end of their term.
    6. After having served up to four consecutive years on the Executive Council, the same person shall not be eligible for re-election as a director for or during the next year, except for the Chairperson, who shall serve a fifth year as Past Chairperson.
    7. Executive Council Directors and Officers shall commit to the following for each year of their terms:
      1. Attendance and participation at: one Barista Camp, the Global Specialty Coffee Expo, the BGA Executive Committee in person bi – annual meeting, the annual BGA General Membership Meeting, at least ¾ of the monthly Executive Council calls, and at least ¾ assigned BGA Committee calls
      2. At least 8 hours volunteer work at BGA or SCA sanctioned events annually.
      3. Council members who do not meet these requirements may be removed from the Council by a majority vote of the Executive Council at its discretion.
    8. Liability of Council Members
      1. Members of the Executive Council and BGA committee members shall be covered by SCA’s general liability insurance for their services on behalf of the BGA.
    9. SCA Board Liaison
      1. The Executive Council shall have an SCA Board of Director liaison, who shall be an SCA Board member appointed annually by the President of SCA.
      2. The liaison shall be invited to all meetings and be copied on all minutes of meetings, emails, and conference calls.
    10. Books and Records
      1. The BGA Executive Council, by and through the SCA, shall prepare and maintain correct and complete books and records of account and shall also keep minutes of the meetings of its Executive Council, and committees. All books and records of the BGA may be inspected at any reasonable time by any guild member by submitting a request to membership@sca.coffee.
  2. Executive Council Officers Terms and Duties
    1. Chairperson:
      1. The Chairperson of the Executive Council shall serve a one-year term, and will have been Vice-Chairperson for the year immediately preceding his or her term of office. The Chairperson cannot be nominated to be Vice-Chairperson for the year immediately succeeding his or her term of office.
      2. Organize and lead all Executive Council meetings and communication.
      3. Organize and lead annual BGA general meeting.
      4. Maintain and follow-up on all BGA projects, tasks, and events with appropriate Executive Council members.
      5. Holds responsibility for calling emergency meetings, maintains accurate minutes in lieu of the secretary.
      6. The Chairperson will be the main point of contact with the public and SCA staff on behalf of the BGA.
      7. Prepare and submit an annual report to the SCA Board of Directors, as well as provide regular communications to the SCA Board of Directors liaison.
    2. Vice-Chairperson:
      1. The Vice-Chairperson shall serve a one-year term and will become Chairperson the following year. To be eligible to become Vice-Chairperson a member must have served the previous year as a non-officer director.
      2. The Vice-Chairperson shall be elected by a majority vote of the Executive Council. Elections for the Vice-Chair position shall take place annually after the conclusion of the Global Specialty Coffee Expo and prior to the beginning of the nomination process for the next year’s Executive Council Directors.
      3. In addition to the duties described below, the Vice-Chairperson shall assume those duties of the Chairperson as the Chairperson shall delegate to him or her from time to time.
      4. The Vice-Chairperson shall assume all of the duties of the Chairperson while the Chairperson is unable to perform them due to medical or other emergencies.
      5. Essential duties of the Vice-Chairperson shall be to act as the liaison between all committee chairs and the Chairperson and to assume the duties of any committee or sub-committee chair, when their positions are vacant.
    3. Past Chairperson:
      1. The Past-Chairperson serves as a director, chairs the Nominating Committee, and may serve out the remaining term of a resigning Chairperson, all as described below.
      2. The Past-Chairperson is responsible for any archives of the Executive Council and acts as guide/elder statesman of the group.
  3. Executive Council Directors (Non-Officers):
    1. Executive Council Director responsibilities:
      1. Ensure Communication between BGA members and the Executive Committee.
      2. Record minutes in place of the Secretary for at least one Executive Committee call per fiscal year.
      3. Additional responsibilities as assigned by the Chairperson or Vice-Chairperson
      4. May serve as a Chair or Vice Chair on assigned committees or subcommittees.
  4. Executive Council Quorum and Voting
    1. Seven (7) members of the Executive Council shall constitute a quorum for the transaction of any business at any meeting of the Executive Council. The vote of a minimum of five (5) Executive Council Members in the affirmative during a meeting at which a quorum is present shall be deemed the act of the Executive Council. A meeting of the Executive Council may be conducted by telephone conference call, Skype or similar electronic means, if all of the participants can hear and be heard by the others. Once a meeting has begun with a quorum, actions may continue to be taken, despite the departure of any Executive Council members, provided that the five vote minimum is satisfied.
    2. An Executive Council member may delegate all or any part of their voting power to another Executive Council member for any meeting. Delegation of such votes may be restricted to specific matters or include specific voting instructions. Delegation shall constitute attendance of an Executive Council member for purposes of attainment of a quorum or minimum voters at a meeting.
    3. An Executive Council member shall abstain from voting on any question or issue that involves that member personally or a company or other entity in which that member serves in a management role or is otherwise employed. Further, an Executive Council member shall abstain from voting on any other issue that presents a conflict of interest for the member.
  5. Vacancies and Resignation
    1. Any Executive Council member may, at any time resign their office by written notice to the Executive Council. Any vacancies occurring between annual elections shall be filled by appointment made by vote of the Executive Council. In the event a Chairperson is unable to fulfill their term of office, the remaining portion of that term will be filled by the Past Chairperson. Any appointment made by the Council to fill a vacancy shall expire at the next annual Global Specialty Coffee Expo.

Article 6: Election of Executive Council Directors

  1. Executive Council Directors Election Process:
    1. The Chairperson shall appoint a five-person Nominating Committee, chaired by the immediate Past Chairperson, and also consisting of two Executive Council members not standing for re-election, and two non-Executive Council members from the voting membership
    2. Recommendations for Executive Council positions will be submitted by the voting membership to the chairman of the Nominating Committee in writing by the deadline specified by that Committee.
    3. The Nominating Committee shall consider all recommendations submitted. The recommended individuals shall be contacted and made aware of the requirements and responsibilities associated with each office. The Nominating Committee shall then create a slate of nominees, recognizing that the Executive Council shall represent the required geographical regions.
    4. The slate of nominees shall be announced on the BGA website, and short biographies made available.
    5. The election shall be conducted by an email ballot sent to all eligible voting members at least thirty days prior to the due date for the return of ballots. The ballots shall contain the opportunity for write-in voting for each position.
    6. All votes shall be tabulated by the SCA staff liaison.
    7. The results shall be announced by the Chairperson on the BGA website.

Article 7: Committees

  1. Creation and Operation of Committees
    1. Committees may be standing or ad hoc committees, as described below, and shall consist of at least three persons. Members of a committee shall include at least one member of the Executive Council. Additional members shall be appointed by the chairperson of each committee.
    2. To be eligible to serve on a committee, one must be a member of the BGA, with no dues or other accounts with SCA past due. Committee members shall serve for a term of one year or until the committee is no longer needed, and may be appointed to consecutive terms of service.
  2. Appointment and Removal of Committee Members
    1. Any committee member may, in writing, resign their office. The number of members of any Committee shall at no time be less than three, and one or more replacements shall be appointed by the Executive Council whenever the number falls below this minimum. Committee members may be removed from office at any time with or without cause upon a majority vote of the appointed and acting members of the Executive Council.
    1. Operational Committees
      1. The BGA has three operational committees, which shall be standing committees of the BGA and function at all times to advance BGA business, and member benefit. These committees shall consist of at least three (3) members, each, including two Executive Council directors, and at least one other BGA member. Committee members shall serve for a term of one year and may be appointed to consecutive terms. Committees may be expanded to any size necessary to accomplish the scope of work set by the Executive Council, but should always consist of an odd number of members. The two (2) Executive Council Directors shall act as Chair, and Vice Chair of their respective committee as appointed by the Executive Council Chairperson. All other members of the Operational Committees shall be appointed by the Chair of their respective committee. The Operational Committees shall be as follows:
        1. Membership Committee – The Membership Committee works to build and retain BGA membership by actively engaging potential members and the BGA membership base through innovative channels that speak to the current state of the Barista profession
        2. Events Committee – The Events Committee works with SCA staff to plan and coordinate activities at and around BGA events.
        3. Educational Pathways Committee – The Education Pathways Committee advises SCA staff on all BGA Certificate programs and materials, and advises on appeals of BGA Certificate program decisions.
    2. Ad Hoc Committees
      The Executive Council may appoint and dissolve other committees from time to time to perform specific tasks or achieve specific goals for the BGA as determined by the Executive Committee.

    Article 8: Fiscal Year

    1. The Fiscal Year of the BGA shall conform to the fiscal year of the SCA, which presently begins on October 1st and end on September 30th of each year.

    Article 9: Amendments

    1. These Bylaws may be altered, amended, or repealed and new Bylaws adopted by a vote of a majority of the Executive Council members in office, provided that notice of the proposed alteration, amendment, or repeal is contained in the notice of such meeting.